The Probation Office for the United States District Court for the Western District of Pennsylvania provides services to 12 U.S. District Judges and 6 U.S. Magistrate Judges. The Probation Office headquarters is located in the Joseph F. Weis, Jr. U.S. Courthouse, Suite 3330, 700 Grant Street, Pittsburgh, PA 15219. There are two branch offices (Erie and Johnstown). The Human Resources Specialist performs and coordinates administrative, technical, and professional work related to human resources programs, including ensuring compliance with the appropriate guidelines, policies, and approved internal controls. Some travel to branch offices and out of district may be required.
• Anticipates, originates, implements, and manages human resources policies, procedures and standards for the office. Researches, analyzes, develops, and recommends policies, procedures and standards. Advises management on personnel matters.
• Assists the Chief in the formulation, implementation and assessment of office practices, policies and procedures. Maintains liaison with the Court Personnel Management Division and secures and maintains current information in the fields of personnel and employee travel.
• Handles inquiries from probation personnel and the public and maintains confidentiality of sensitive matters.
• Provides technical advice and assistance utilizing the Human Resource Management Information System (HRMIS) on benefits, leave, performance appraisals, pay, recruitment, and retirement.
• Develops and administers procedures for recruitment and selection of applicants for employment. Schedules, validates and supervises the administration of job-related aptitude and skills tests. Conducts new employee orientation and exit interviews.
• Advises management on application of relevant classification standards. Updates and develops new job descriptions, performance evaluation standards and instruments. Manages the processing for all personnel and payroll actions.
• Works with management to address current and potential employee relations issues. Assures that practices comply with the Equal Employment Opportunity and Employee Dispute Resolution Plan and grievance and adverse action procedures. Develops and maintains fair employment policies and practices and ensures timely completion of annual fair employment practices information.
• Maintains local personnel records including benefits, pay, performance appraisals, leave, and workers compensation.
• Assists management in identifying training needs for employee professional development.
• Other duties as assigned.
Completion of a bachelor’s degree from an accredited college or university in a related field or two years of specialized experience, including at least one-year equivalent to work at the CL-25 level, are required. Specialized experience is defined as progressively responsible experience in at least one, but preferably two or more functional areas of human resources (classification, staffing, training, employee relations, etc.) that provided knowledge of the rules, regulations, terminology, etc. of the area of human resources administration.
• The incumbent must be able to handle confidential matters professionally and possess the ability to communicate effectively, both orally and in writing.
• Experience in federal judiciary human resources administration is preferred.
• Must be able to follow rules, procedures, and the Code of Conduct for Federal Employees.
Applicants who meet the qualifications must submit a cover letter, a resume, and a Federal Judicial Branch Application for Employment, Form AO-78. Documents must be submitted in PDF or Word format. Please reference position #19-06 in your documentation. Failure to follow these instructions will result in disqualification.